If you work in a healthcare facility that transmits, stores or has access to patient medical information, you must comply with the Health Insurance Portability and Accountability Act (HIPAA) standards.
All employees who have access to confidential medical data must be trained. This ensures that employees comply with all established standards and regulations. When your employees are trained, they understand compliance and fewer violations and fines.
Most employees are familiar with patient-signed forms, which define their rights regarding the delivery and storage of medical data. However, some employees may misinterpret the information. To understand the HIPAA compliance guidelines and the changes that are made periodically, ongoing training must be carried out and adapted. HIPAA training should be held every six months.
Patient records are often sent electronically. Employees and healthcare professionals should be trained in the computer software that conveys this information. Passwords must be highly secure and only trained and authorized persons should have access to these passwords.
Training for new health professionals must begin within thirty days of being hired. These training courses can take place on weekends or during normal work sessions. Usually, a group of employees is trained in groups to help with questions and answers.
Health care professionals should be aware that information transmitted via computers, email, and telephone calls must be protected and carried out with the written consent of the patient. If the patient does not consent to the use of media to transmit medical information, the healthcare professional must comply with this request. Failure to comply with HIPAA rules and express patient consent can result in penalties for violations, termination of employment, and loss of health certificates.